Subject:	STH 65 Pavement Treatment
Location:	DOT TEL DTSD NW TConf2 888-557-8511 Access 6261864; DOT CR DTSD NW EAU Dunn Conference room; DOT CR DTSD NW SUP Lighthouse Conference room

Start:	Tue 7/23/2013 2:00 PM
End:	Tue 7/23/2013 3:00 PM

Recurrence:	(none)

Meeting Status:	Accepted

Organizer:	Olson, Jeffrey - DOT
Required Attendees:	Koenig, James - DOT; Beekman, Thomas - DOT; Conlin, Paul - DOT; Hayek, Mohamad - DOT; Mason, Timothy - DOT; Shermo, Richard - DOT; Rusch, Stacey - DOT; Brunner, Gary - DOT; Anderson, Robert - DOT (Northwest Region); Ostrenga, Michael - DOT; Helgeson, Greg - DOT

When: Tuesday, July 23, 2013 2:00 PM-3:00 PM (UTC-06:00) Central Time (US & Canada).
Where: DOT TEL DTSD NW TConf2 888-557-8511 Access 6261864; DOT CR DTSD NW EAU Dunn Conference room; DOT CR DTSD NW SUP Lighthouse Conference room

Note: The GMT offset above does not reflect daylight saving time adjustments.

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There have been a few meetings in regard to the desired pavement treatment (mill-and-overlay versus chip-seal) for the STH 65 project (8865-00-32) as it has moved through the scoping process.  For some “quick” background information: 
•	AECOM completed an extensive study for the NW Region based on the recently-released Highway Safety Manual (HSM), which revolves around cost-effective safety measures.  In that study, AECOM recommended a number of safety improvements based on the HSM analysis.  Please see the attachment for a list of those safety improvements.  Some of the safety improvements have been eliminated based on incompatibility with other safety improvements, while others have been eliminated because they either have been completed or will be completed by other WisDOT efforts.  The remaining desired safety improvements are Edgeline Rumble StripEs (entire corridor length), Safety Edge (entire corridor length), Solar Powered Flashing Beacons (two specific locations), and Guardrail (two specific locations) (total estimated cost of $174,600).  One other safety improvement Skid-Resistant Pavement Overlay (15 specific curve locations) is recommended and open for discussion as well (total estimated cost of $69,700).  From other internal meetings, the general thought process was that a mill-and-overlay would be the required pavement treatment for Edgeline Rumble StripEs and Safety Edge (please correct me if I misspeak at all).  
•	On November 15th of last year, Paul Conlin and I met with Polk County Highway Commissioner Steve Warndahl and Superintendent Moe Norby to discuss the STH 65 project (8865-00-32), the recommended safety improvements, and safety improvements that did not result from the HSM analysis (mainly vertical and horizontal curve reconstructions).  Paul also gave an excellent presentation on the NW Region’s funding issues for highway and bridge project programming overall that seemed to really hit home for Steve and Moe.  At the time of this meeting, the only pavement treatment that had been discussed was a mill-and-overlay, so that treatment was presented to Steve and Moe.  An assumption can be made that they have passed that information on to other local officials to some extent.  
•	Randy Luedtke and the scoping team began discussion of a chip-seal in lieu of a mill-and-overlay after that November 15th meeting.  Randy has been involved in other internal meetings since and states that from a pavement-only perspective a chip-seal will currently work as the pavement treatment but acknowledges that does not factor in safety or operational perspectives at all (please correct me if I misspeak at all).  
•	I’ve gathered a number of cost estimates for the different pavement treatments.  The overall project length from the south Polk County line to USH 8 will be 13.5 miles after the lengths for Greg H’s 40th Avenue HSIP project, the recently completed CTH K intersection project, and Greg H’s Kennedy Mills Avenue HSIP project have been removed from the corridor length of 14.17 miles.  None of the cost estimates below include the safety improvement costs listed above.  The cost estimates are as follows: 
o	AECOM cost estimate for mill-and-overlay: $2,910,000 
o	AECOM cost estimate for mill-and-overlay including paving one foot of shoulder on each side for the length of the corridor: $3,117,000 
o	Cost estimate for mill-and-overlay derived from comparable NW Region actual project costs that I researched: $2,447,000 
o	TSS cost estimate for mill-and-overlay: $2,633,000 
o	TSS cost estimate for chip-seal: $488,000 
•	Greg H has spoken with Central Office about the Edgeline Rumble StripEs in regard to the FDM’s requirement of three-foot paved shoulders to implement those.  Central Office is open to allowing these under an exception if NW Region provides certain paperwork.  

Operations at this juncture would prefer the project to consist of a mill-and-overlay with the paving of one foot of shoulder on each side in order to include at a minimum the four desired safety improvements listed above (please correct me if I misspeak).  Through this teleconference, we would like to gain Planning’s perspective as well as a pavement treatment recommendation or decision.  Due to the sheer number of invitees that were recommended for inclusion in this meeting, I simply could not find a date that included everyone unless the meeting was postponed over a month or more, so some of you may not be available for this meeting.  

Jeff Olson 
Traffic Engineer
WisDOT - NW Region - Superior Office
(715) 395-3031 (Office) 
(715) 225-9436 (Cell)